Dear Fellow Vendors:
We invite small business merchants of all categories to join us as vendors at this year's Topeka's Backyard Musicfest.
Topeka's Backyard Musicfest is designed to provide marketing opportunities for financial growth potential to local merchants within the Topeka, KS area as well as those corporations seeking to expand their marketing base.
Topeka's Backyard Musicfest recognizes that it is often difficult for small business owners to market to the masses with a limited media budget. Thus, the Topeka,s Backyard Musicfest promotes and provides one on one direct customer contact with a mass number of potential clientele.
Please call for information on how to receive your Vendor Application for Topeka's Backyard Musicfest.
Call Ronald 785-817-4042 0r send a request by email to: ronalddj151@gmail.com
BOOTH FEES
FOOD VENDORS
MENU ITEMS AND PRICING To showcase your best, each vendor is encouraged to sell no more than TEN menu items. All menu items must be approved by the festival prior to the event. This will ensure that we don’t have excess of the same food vendors selling the same items.
CHARACTER OF EXHIBIT
The Topeka's Backyard Musicfest reserves the right to prohibit the display of any article that in its sole discretion, is not in keeping with the nature and character of the event. To ensure the safety of all participants, fire regulations, health and all other applicable ordinances must be strictly observed.
ORDINANCES
Vendors are required to abide by all fire safety laws set by the state, city and county fire departments. Vendor is responsible for having required fire extinguishers. Vendors are responsible for taking all propane tanks off-site with them at the end of the event.
INSTALLATION OF EXHIBITS
Load in for all Vendors will be as follows:
The hours of operation will start on Friday (June7th 2024) prior to the start of the event from 12 PM. Load out will commence at 12 p.m on Sunday. (June 9th 2024). Load out with a vendor vehicle may only begin when the crowd has cleared. Any items unclaimed by the vendor as of 3:00 p.m. Sunday of the Event shall become the property of Forrest Park has complete control of event diagrams and space assignment and reserves the right to make modifications on event diagrams which are believed to be accurate but only warranted to be approximate. Further, Topekas Backyard Musicfest reserves the right to assign space(s) in such a manner as it deems appropriate in its sole and absolute discretion, notwithstanding the foregoing.
ASSIGNMENT, SUBLETTING OF EVENT SPACE
No vendor shall assign, sublet or share the event space allotted to such vendor without the knowledge and written consent of the Topeaks Backyard Musicfest. No products, parts, accessories or other goods, souvenirs, catalogs, etc. bearing names or other forms of advertising other than that of the Vendor may be displayed. No firm or organization not assigned event space shall be permitted to solicit business within the event areas
USE OF SPACE
The Backyard Musicfest reserve the right to restrict vendor exhibits which, because of safety, noise, method of operation, materials or display, in the opinion of the Backyeard Musicfest, may detract from the general character of the event as a whole. Accordingly, Backyard Musicfest may, at its sole discretion, prohibit such exhibits from being kept or utilized by vendor in or around the event area, in which event; Vendor shall immediately remove such exhibits as directed by the Backyard Musicfest. The Topeka's Backyard Musicfest reserves the right to prohibit any equipment that is deemed unsafe or appears to be unreasonable in The Backyard Musicfest judgment. All equipment and heavy machinery must be cleared and approved in writing and in advance by the Backyard Musicfest staff. All demonstrations or promotional activities must be confined within the limits of the vendor event space or with approval of the Topeka's Backyard Musicfest. Demonstrations or activities that cause annoyance to neighboring vendors such as flashing lights or noise or result in obstruction of walk space or prevent ready access to a nearby booth will not be permitted.
FOOD VENDOR SIGNAGE
Vendors may use own signage to promote menu and offerings.
ADDITIONAL POWER NEEDS
Each vendor needing electrical must bring their own generator for their electricity.
CANCELLATION BY VENDORS
As occupancy of the event space is the essence of the agreement, no refunds shall be made in connection with any rental space fee after the acceptance of said fee by The Topeka's Backyard Musicfest. The Topeka's Backyard Musicfest will take place rain or shine. The Topeka's Backyard Musicfest shall not be liable for any cancellations, delays or failures in performance due to circumstances beyond its control. In case of cancellation of the event or unavailability of the event space for specified use due to war, governmental action or order, act of God including, but not limited to, weather, fire, strike, labor disputes, or any other cause beyond the Topeka's Backyard Musicfest control. Refund of the Rental Space Fee (or a portion thereof, as applicable) as provided in this section, shall be the exclusive remedy of the Vendor against The festival or its representatives, employees, agents, invitees, licensees, affiliates, and all other related parties in the case the event is canceled or rescheduled or the event space is unavailable for use. In case of damage to the vendor through war, governmental action or order, act of God, including, but not limited to, weather fire, strike, labor disputes, or any other cause beyond the Topeka's BAckyard Musicfest control, the vendor expressly waives all liability and completely releases and holds harmless The Topeka's Backyard Musicfest of and from any and all claims for damage to person and property and agrees that the festival shall have no liability whatsoever.
RULES AND REGULATIONS
Should Vendor fail to strictly adhere to and follow the rules and regulations set by The Topeka's Backyard Musicfest, then vendor shall be in default under this Agreement and The Topeka's Backyard Musicfest may immediately terminate this agreement upon notice to vendor. In the event of a default by the vendor, the vendor shall forfeit as liquidated damages the amount paid by him for his event space, regardless of whether or not The Topeka's Backyard Musicfest enters into a further lease for the event space involved. Said damages are agreed to in no way constitute a penalty, but rather a reasonable estimate of The Topeka's Backyard Musicfest damages which are incalculable with any degree of certainty.
AMENDMENTS
The Topeka's Backyard Musicfest reserves the right to make changes to these rules (the “Rules and Regulations”) as seen fit.
Copyright © 2024 Topeka,s Backyard Musicfest Music, Arts & Crafts Festival - All Rights Reserved.
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